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As a wedding planner on Florida's space coast, one of the most difficult things for a Bride to accomplish is the seating chart for dinner. When the guest list goes up to 200+, it becomes quite a chore. Unfortunately, the planner can't accomplish this task since the planner doesn't know all the guests. Sometimes family adds stress to this project because certain family members don't speak to each other and must be located across the room for each other. A way to start getting a handle on this is to involve both moms in the process as they provide the names of guests being invited. Do a worksheet seating arrangement before invites are sent out.
Open seating doesn't always work out. It sounds good in theory but when the guests arrive at the reception, people band together and sit at tables, leaving only 1 or 2 open seats, usually not two seats together. Then along comes a family of five and there you can see the problem. To avoid an awkward situation for the guests, at least assign tables.
Hi Susan, great to see you.
As a DJ, I have seen some seating mistakes myself. In most banquet rooms there is a limited space where the speakers can be located. If you are seating elderly, or pregnant guests it is best to try to keep them away from the DJ's speakers. Even during dinner low volume levels set to cover a large room can be a little loud when sitting close to the speakers. A great sound system has some bump to it which can be a little unsettling for a pregnant woman and her little child inside. It's a good idea (if possible) to put the DJ close to the dance floor with no tables between the dance floor and the DJ.
Not to derail, but... Another speaker related issue is the wedding cake. If your DJ or Band has a high quality full range sound system the bass from the music can cause a cake topper to topple. To avoid this just try not to put the cake right by the DJ or band.